Description
SUMMARY
Under the general supervision of the Recreation & Parks Superintendent, the Recreation Coordinator is responsible for the organization of recreation programs, sports, special events and outdoor recreation programs offered through the Recreation Department.
WORK ENVIRONMENT
In a fast-paced environment, the Recreation Coordinator is expected to supervise, oversee and monitor physical activities that may be strenuous, both indoor and out, in all weather conditions. Lift, carry and manage equipment and supplies and participate in and train others in recreation activities. The Recreation Coordinator will work odd or long hours including nights and weekends at times to complete program responsibilities.
PRINCIPAL DUTIES AND RESPONSIBILITIES
(An * denotes duties or responsibilities judged to be essential functions in terms of the American with Disabilities Act or ADA)
Customer Service
Provide friendly, polite and timely customer service to both external and internal customers.
Handle customer concerns as related to specific programs.
Register participants for department activities.
Programming
Plans and develops sport and recreation programs to ensure activities and events are made available for all community members.
Plans, coordinates and supervises Summer Playground Camp Program.
Develops program calendar to track publicity strategies, facility reservations, and other reminders pertinent to successful programming.
Assesses the recreation requirements of the community and develop new recreation and sports programs.
Maintains and improves current recreation and sports programs.
Supervises, teaches and coach a variety of on-site recreational activities, as directed.
Recruits, trains and supervises coaches, athletic field seasonal and contractual employees, as directed.
Enforces safety and operating procedures and maintenance needs including compliance with health and safety standards and building codes for volunteer coaches and contractual employees.
Assists in developing contractual and seasonal employee work schedule.
Assists in monitoring the day-to-day operations of programs and events, including site visits, handling and resolving complaints and ensuring programs and events have required materials and supplies.
Coordinates and distributes departmental press releases to appropriate entities.
Updates materials for informational packets needed for adult and youth sports manager’s meetings.
Posts to departmental social media.
Financial Responsibilities
Prepares program summaries to reconcile fees, expenses, provide fiscal year budget comparisons and comments from supervisors.
Assists in tracking fiscal year-end deferred use fees and expenses.
Prepares athletic field rental invoices.
Assists with the department’s yearly budget process.
Responsible to operate all programs within department budget guidelines and City’s purchasing code.
Submits program supplies invoices to Purchasing Agent in a timely fashion.
Other Responsibilities
Canoe & Kayak Livery Manager, Archery Instructor, Nature based programming.
Participates in the department quarterly retreats to assist in the development, recommendation and implementation of goals, objectives, policies, procedures and work standards for the assigned recreation area(s).
Plans and coordinates community special events.
Assists in the monitoring and needs of city parks and facilities.
Completes quarterly/mandatory Safety Training.
Maintains and coordinates activities at the athletic field complex.
Assists Recreation & Parks Superintendent with capital improvements plan for the athletic field complex.
Attends conferences, workshops and seminars to represent the department and keep up-to-date on current trends in the field.
All other assignments as requested.
The above statements are intended to describe the general nature and level of work being performed by a person in this position. They are not to be construed as an exhaustive list of all jobs that may be performed by such a person. Other duties, clerical or otherwise, may be required.
QUALIFICATIONS
Education: The job requires a High School diploma and knowledge in recreation, physical education, leisure services or a related field is strongly desired.
Experience: One to three years of experience within a parks and recreation agency preferred. This experience should include part-time and/or volunteer recreation work.
Other Knowledge, Skills and Abilities
Knowledge of recreation, sport and leisure program administration, including the rules governing each sport offered by the department is required.
Must be able to demonstrate team leadership and management skills.
Must be able to demonstrate effective communication skills; verbal, listening and written.
Must be able to demonstrate time management and stress management skills.
Computer skills, and ability to learn CivicRec Software, are required.
The qualifications listed above are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties of the job.
CERTIFICATION OR LICENSURE
Must possess and maintain a valid Michigan driver’s license.
SPECIAL CONSIDERATIONS
The job occasionally requires heavy physical exertion in connection with setting up, lifting and moving equipment and supplies. Incumbent must be willing to work a flexible schedule to include evening, weekend, and overtime hours as needed to accommodate the Department's schedule. Sensitivity and ability to determine ways to accommodate participants with special needs is required, e.g., senior citizens, people with disabilities.
